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// BOOKING SYSTEMS — /custom-booking-system-development

Every booking tool takes its cut. Yours won't.

Per-seat fees, per-cover fees, 20% "new client" commissions — scheduling SaaS bills you for growing. We build booking systems around your exact flow — deposits, reminders, two-way calendar sync, as many staff and locations as you actually run — and you own every line of it.

Scope my booking system FIXED QUOTE IN 24H · FROM $7,000 · $0 PER BOOKING

THIS WEEK — BOTH LOCATIONSUTILIZATION 84%

          MON
          9:00 SARA
          11:30 LUIS
          2:00 OPEN
        

          TUE
          9:30 DREW
          1:00 DEP ✓
          4:00 KIM
        

          WED
          10:00 OPEN
          12:00 ANA
          3:30 COLE
        

          THU
          9:00 JO
          11:00 DEP ✓
          2:30 OPEN
        

          FRI
          9:00 SARA
          12:30 IVY
          WAITLIST +3
        

✓ 41 BOOKED · 3 DEPOSITS HELDREMINDERS SENT 07:00

// THE MATH

Five years on the meter.

Published 2026 list prices, five-year horizon. Left: a restaurant seating 800 covers a month through a reservation network. Right: the same restaurant owning its engine.

RENTING — COVER NETWORK
PLAN, CORE TIER 60 × $249$14,940
COVER FEES 800/MO × $1.25 × 60$60,000
YOUR GUEST LISTTHEIRS
TOTAL$74,940
AND THE METER KEEPS RUNNING

OWNING — CUSTOM BUILD
BOOKING ENGINE, ONE-TIMEFROM $7,000
HOSTING 60 × $25$1,500
FEES ON 48,000 BOOKINGS$0
TOTAL≈ $8,500
YOURS. FOREVER.

PER-SEAT APPS RUN THE SAME DIRECTION: A 6-PERSON TEAM PAYS $7,200–$13,400 OVER 5 YEARS BEFORE SMS PACKS AND COMMISSIONS (FRESHA 20% PER NEW CLIENT, CLASSPASS ~50% PER BOOKING, BOOKING.COM ~15%). CARD PROCESSING (2.9% + 30¢) EXISTS EITHER WAY. SEE WHAT YOUR BUILD COSTS — FIXED, IN WRITING →

// WHAT WE BUILD

Six shapes of booked.

Same engine underneath — availability, payments, reminders, sync. The rules on top are yours.

01 Appointments Providers × services × hours — with intake forms, deposits, and recall reminders. FOR: SALONS · CLINICS · DENTAL

02 Field service Jobs with travel windows, crew routing, and a dispatcher view — booked from your site, not a per-tech app. FOR: HVAC · ROOFING · TRADES

03 Tables & covers Turn times, party sizes, deposits on prime slots — reservations without the per-cover meter. FOR: RESTAURANTS · BARS · TASTINGS

04 Classes & capacity Recurring sessions, headcount caps, waitlists that refill cancellations, punch cards and memberships. FOR: STUDIOS · GYMS · COURSES

05 Rentals & gear Hour or day inventory with prep buffers, damage deposits, and ID checks before pickup. FOR: EQUIPMENT · BOATS · EVENT GEAR

06 Rooms & spaces Courts, studios, meeting rooms — member rates, access codes on confirmation, utilization reports. FOR: COURTS · COWORKING · VENUES

// WHO SEES WHAT

One calendar. Three screens.

GUEST ✓ Books in under a minute — no account wall ✓ Reschedules from a link, not a phone call ✓ Card-on-file deposit holds the slot ✓ Reminders by SMS and email, on time ✓ Sees your brand — not a marketplace selling your competitors

STAFF ✓ Day sheet per provider, per room, per truck ✓ Drag a booking — the client gets notified ✓ Client history and notes on every slot ✓ Personal time blocks; Google & Outlook sync both ways ✓ No per-seat fee when you hire

OWNER ✓ Utilization, no-shows, revenue — by service and location ✓ Your rules: buffers, windows, cancellation cutoffs ✓ Prices and durations per service, per provider ✓ Export everything: clients, bookings, deposits ✓ Audit log — who moved what, and when

// THE TERMS

The offer, in writing.

01Fixed price, 24 hours after your brief. From $7,000 — while the agencies ranking beside us quote $15k–$60k MVPs.

02You own everything from commit one. Code in your repo, data in your database, hosting in your accounts.

03$0 per booking, per seat, per SMS markup. Messages at carrier cost. The meter never runs.

04Your history moves in free. Clients and bookings out of Calendly, Acuity, Booksy, Mindbody, Square — or the paper book.

05Weeks, not quarters. Single-location systems ship in 4–8 weeks, with 30 days of post-launch fixes in the contract.

WHAT HAPPENS NEXT

01We map your booking flow and tally what the meter costs you today — free, no meeting needed.

02Within 24 hours: fixed price, timeline, and the build plan — in writing.

03You say go, or you keep the plan and walk. No follow-up sequence, promise.

// FAQ

Asked before every booking build.

Why not just use Calendly or Booksy?

If you're one provider with simple hours — use them, honestly. The math flips when you add staff, locations, deposits, or rules they don't model. That's when per-seat pricing, workaround spreadsheets, and "talk to sales" tiers start costing more than a build.

What does a custom booking system cost?

Single-location systems typically land $7,000–$18,000, fixed. Multi-location, marketplaces, and member portals run $20,000+. You'll have your exact number in writing within 24 hours — no discovery-phase toll gate.

How long until we're taking bookings?

Four to eight weeks for a single-location build — including moving your existing clients and future bookings in. Multi-location and marketplace builds run longer; the quote states the date.

Can it take deposits and stop no-shows?

Yes — card-on-file and deposits through Stripe, cancellation windows you set, SMS and email reminders at carrier cost, and waitlists that refill cancelled slots automatically. No-show rates are a settings problem, not fate.

Will it sync with the calendars we already use?

Two-way with Google and Outlook: bookings land in staff calendars, personal events block the public slots. iCal feeds cover everything else.

Who owns the code and the client list?

You do — repo, database, and hosting accounts are yours from day one, and everything exports anytime. If we ever part ways, the system doesn't.

Own the calendar.

Describe what people book with you. Fixed price and timeline in 24 hours, in writing.

Get my fixed quote